Our aim here at Mid Wales Windows & Conservatories is to always provide a high quality and efficient service for all our customers and we recognise that things can unfortunately go wrong occasionally.
We take any complaints and concerns that we receive very seriously and aim to resolve them efficiently and speedily, the sooner you bring any concerns to our attention the sooner we will resolve them.
Mid Wales Windows & Conservatories will always comply fully with the terms and conditions of our contractual agreement and guarantee as we appreciate and value all our customers.
On receipt of your complaint, whether received by telephone, letter, email or fax, it will be investigated by our Customer Services Department and allocated to the most appropriate department/ person to address and resolve the issue.
How to make a complaint
If you do wish to get in touch with us regarding a complaint, then it’s totally up to you how you do it. We make provision to capture complaints no matter how they might arrive. Below is further information regarding how to get in touch should you wish to make a complaint.
IN PERSON
Newtown Showroom
Mid Wales Windows & Conservatories Limited
Unit J Mochdre Industrial Estate
Newtown
Powys SY16 4LE
IN WRITING
Complaints Department
Mid Wales Windows & Conservatories Limited
Unit J Mochdre Industrial Estate
Newtown
Powys SY16 4LE
BY TELEPHONE
Tel: 01686 628650
Complaints can also be submitted using our online form which appears at the bottom of this page.
The complaints handling procedure:
Action we will take:
- Acknowledge your complaint promptly.
- Advise you clearly who is investigating your complaint and provide you with a contact name and telephone number.
- Carry out a thorough investigation into the matters you have raised and implement the appropriate action.
- Ensure that all correspondence and communication is clear.
- Maintain contact until all rectification / remedial works are complete.
- We will enter the details of each contact on our database so that whoever may take your call will be aware of the situation and will be able to handle your calls efficiently
If we cannot reach agreement with you
If we can’t agree a solution within 8 weeks and your complaint relates to:
Replacement products that do not meet building standards.
FENSA ensures compliance to Building Regulations for like for like replacement windows and doors with at least 50% glass at time of installation and are complete and registered as compliant. The contact details are complaints@fensa.org.uk
New products or service.
Conservatories, porches, new build properties, new extensions, soffits & guttering, customer care, quality, product, compensation, guarantees, contractual and financial issues are the concern of The Glazing Arbitration Scheme (TGAS). If your grievance falls into any of these categories you should email tgas@fensa.org.uk and your case will be assessed.
The Glazing Arbitration Scheme (TGAS) is an independent ADR (alternative dispute resolution) scheme, which is the primary ADR scheme for the Glass & Glazing industry, plus other glazing related and home improvement products. TGAS is operated by a Chartered Trading Standards Institute certified ADR body, the Centre for Effective Dispute Resolution (CEDR) and can be used as an alternative to the small claims court if claiming some kind of financial recompense (ie If your case is within the remit of TGAS, you will be sent the joint application forms.
Information on ADR, TGAS AND CEDR is available at www.tgas.org.uk
If your complaint relates to your finance agreement
If your complaint relates to the finance linked to your purchase you can still let us know about this, but we will forward it on to your credit provider.
They will acknowledge your complaint and investigate it thoroughly and issue their response within eight weeks.
YOU CAN MAKE A COMPLAINT USING THIS FORM
Simply complete the form below. Please ensure you supply all the details of your complaint so we can take action as soon as possible.